Project Cost & Accounting Workflow

Project and finance teams needed expenses, agreements, supplier costs, customer billing, retentions, and payments to remain connected to the correct project while giving management a reliable view of cost, revenue, and outstanding transactions.

1. 01

   Establish the project structure

   Connect the project, agreement, operating unit, responsible users, commercial references, and accounting context.

2. 02

   Capture project costs

   Record project and agreement expenses, petty cash, supplier costs, vendor bills, and supporting documents against the correct source.

3. 03

   Prepare client billing

   Create and validate client invoices with the required project, agreement, commercial, tax, and retention information.

4. 04

   Document payments

   Process payment, receipt, cheque, and post-dated-cheque vouchers with traceable references and printable outputs.

5. 05

   Review cost and revenue

   Consolidate expenses, invoices, payments, retentions, and balances into project and agreement summaries.

6. 06

   Report and support

   Deliver customized views, PDF and Excel reports, audit analysis, and controlled corrections for finance and project users.

• I extended projects and agreements with connected views for project expenses, agreement expenses, petty cash, client invoices, vendor bills, retentions, and payment records.
• I developed expense classifications and links that keep each cost traceable to the correct project, agreement, operating unit, responsible party, and accounting document.
• I customized client-invoice and vendor-bill forms, validations, retention handling, totals, and supporting accounting fields.
• I implemented payment, receipt, cheque, and post-dated-cheque voucher outputs for controlled transaction documentation.
• I built project and agreement summary views, spreadsheet-style analysis, audit views, PDF documents, and Excel reporting.

• Projects
• Agreements
• Expenses
• Petty Cash
• Accounting and Invoicing
• Client Invoices
• Vendor Bills
• Retentions
• Payment and Receipt Vouchers
• PDF and Excel Reporting

• I resolved incorrect project or agreement totals, missing document links, validation problems, access issues, and report inconsistencies.
• I corrected client-invoice, vendor-bill, retention, petty-cash, and voucher behaviour while protecting posted accounting records.
• I supported finance and project users with transaction tracing, controlled fixes, report refinements, and module upgrades.

• Project and agreement expense models
• Client-invoice and vendor-bill customization
• Retention and petty-cash controls
• Payment, receipt, cheque, and PDC vouchers
• Project finance summaries, audit views, and reports